The covered entities like medical facility providers etc need to abide by strict HIPAA rules and regulations. The protected health information about patients should never leak out in any way is where the primary focus has to be. The entire staff needs to be well acquainted with the HIPAA rules and regulations. This will be possible only with proper HIPAA Training of the staff members. Here are some key points that need to be focussed upon:
- Including all the staff members for training:
Proper and in depth training of each and every staff member is of prime importance. Each and every new joinee should get trained in HIPAA policies before they begin to handle the work of the company.
- Training at periodic intervals:
It is not enough to train the staff members once. They needed to be updated with any changes in the policies and need to be trained at periodic time intervals. There is no specification about this time interval. But the company must make arrangements for regular training sessions in every few months.
- Proper maintenance of logs of the training:
Whenever any HIPAA Security Certification and training session is held, the logs of the training session must be maintained. This must include the date and time of the training, the number of members who attended the session, the names of these members and all other details pertaining to the training programme needs to be maintained. At the time of audit these logs will be checked. These logs serve as a proof and provide all the details about the training sessions held in the company.
- Maintaining records of all the policies and rules:
An important part of the training is to maintain the proper records of all the policies and rules. All the policies must be well documented. This will help the staff members as they can refer to it as and when required and the staff cannot give the excuses like they were not aware about a particular rule of HIPAA or company policy.
One of the best ways to ensure that your company follows all the HIPPA policies properly is by training all the staff members properly. You can either hire a HIPPA expert for training the staff or better way will be to have an online training programme which your staff can refer to as and when required. Online training sessions are a cost effective option.